Dramatically Shrink File Sizes for MS Word Manuals

If you are composing a technical document containing screenshots you will find the file size balloon very quickly. This makes it difficult to transmit via email and just wastes space on your hard drive.

There is a very simple way to compress the entire document without losing any of your details or pretty pictures, screenshots or diagrams.

Click on any one of the images in the document. Then click on the Red format button along the top ribbon.

Then click on the ‘Compress Pictures’ button (circled in red).

You will be prompted with the following menu.  Click OK.

This will compress the images and cut out any of the uncropped data that Word naturally stores. I just did this on a 30 page document and it cut the size from 2MB to 900KB which is much easier to use.

Hope this helps! Mike

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